Synchronizing your data is a way to always have your information
up to date and carry it with you in your phone, whereever you go.
You can synchronize the following types of information between
a computer and your phone:
• Microsoft® Outlook® information, such as Outlook e-mail,
contacts, calendar, tasks and notes
• Media, such as photos, videos and music
• Favorites, which is Web page bookmarks under Mobile
Favorites
• Files, such as Microsoft® Office documents, pdf files and
more
Before you can synchronize
Before you can synchronize, you need to install and set up
synchronization software on your computer. If you are using
Windows XP you should first install ActiveSync, see To install
ActiveSync before you can set up synchronization. If you are
using Windows Vista you may not need to install any software
but you need to set up synchronization. For more information on
setting up synchronization, see To set up synchronization on
Windows XP and To set up synchronization on Windows Vista.
To install ActiveSync
1 Insert the software CD into the disc drive on the computer.
2 ActiveSync is available in English and several other
languages. Select the desired language and click Next.
3 Click Setup and Installation.
4 Select the ActiveSync check box and click Install.
5 Read the license terms and click Accept.
6 When installation is complete, click Done.
7 Finish the installation by clicking Close.
Ways to synchronize
After you have installed the synchronization software in a
computer, you can synchronize your phone with your computer
using one of the following methods:
• USB connection - When you connect the USB cable between
your phone and a computer, the synchronization process
starts automatically.
• Bluetooth connection - You must first set up a Bluetooth
partnership between your phone and the computer before
you can synchronize information between them. For more
information about setting up a Bluetooth partnership, see
Bluetooth™ partnership. For information about synchronizing
through Bluetooth, see To synchronize using a Bluetooth
link.
• Wireless connection - Synchronize with an Exchange Server
using ActiveSync or Windows Mobile Device Center.
Try to synchronize frequently in order to keep information up-todate
in both your phone and the computer.
Setting up synchronization
• If the computer uses Windows XP® or other compatible
Windows operating system, you should use Microsoft
ActiveSync® 4.5 or later. You can find Microsoft ActiveSync®
on the CD that comes with the phone.
• If the computer uses Windows Vista®, you should use
Windows® Mobile Device Center, which is part of Windows
Vista.
To set up synchronization on Windows XP
1 Install Microsoft ActiveSync® on the computer from the CD
that comes with the phone.
2 Connect the phone to the computer using the USB cable that
comes with the phone. The Synchronization Setup Wizard
automatically starts and guides you to create a
synchronization partnership.
3 Click Next on the computer.
4 To synchronize your phone with the computer, mark the
Synchronize directly with a server running Microsoft
Exchange check box and click Next.
5 Select the information types that you want to synchronize,
then click Next.
6 Click Finish.
To set up synchronization on Windows Vista
1 Connect the phone to the computer using the USB cable that
comes with the phone.
2 The Windows® Mobile Device Center automatically starts.
Click Set up your device.
3 Select the information types that you want to synchronize.
4 Type a name for the phone, and click Set Up.
Starting synchronization
To start synchronization from ActiveSync® on your
computer using a USB cable
• Connect the phone to the computer using the USB cable that
comes with the phone. ActiveSync® automatically opens and
the synchronization starts.
To start synchronization from the phone
1 Connect the phone to the computer using the USB cable that
comes with the phone.
2 Phone: Tap > Programs > ActiveSync.
3 Phone: Tap Sync.
To start synchronization from Windows® Mobile Device
Center on a computer
1 Connect the phone to the computer using the USB cable that
comes with the phone.
2 Computer: Click Start > All Programs > Windows Mobile
Device Center.
3 Computer: Click at the lower left part of the Windows®
Mobile Device Center window.
Synchronizing using a Bluetooth connection
You can connect and synchronize your phone with a computer
using a Bluetooth connection.
The computer must have a built-in Bluetooth functionality or else
you must use a Bluetooth adapter or dongle togehter with the
computer.
To synchronize using a Bluetooth link
1 Set up Windows® Mobile Device Center or ActiveSync on the
computer. See Help in the phone for instructions.
2 In your phone, tap > Programs > ActiveSync.
3 Make sure the Bluetooth function in both your phone and the
computer is turned on and set to visible. For more information,
see To turn on Bluetooth™ functionality and make your phone
visible.
4 Tap Menu > Connect via Bluetooth.
5 If this is the first time you connect to this computer using a
Bluetooth link, you must first complete the Bluetooth wizard
in your phone and set up a Bluetooth partnership between
your phone and the computer. For more information, see
Bluetooth™ partnership.
To conserve battery power, turn off the Bluetooth function when
not in use.
Scheduled synchronization
Scheduled synchronization allows you to set specific times for
when your phone should connect and synchronize with the
Exchange Server. This is an alternative to Direct Push, where all
changes and new items are immediately pushed from your phone
to a computer and from a computer to your phone.
With scheduled synchronization you can set a regular schedule
for synchronizing Outlook e-mails and other information. You can
set how often to synchronize during peak times (which usually
refer to your working hours) when e-mail volume is high, as well
as off-peak times when e-mail volume is low.
To set up scheduled synchronization
1 Tap > Programs > ActiveSync.
2 Tap Menu > Schedule.
3 Select a time interval in the Peak times box for how frequently
you want to receive e-mail.
4 Select a time interval in the Off-peak times box.
5 Mark the Send/receive when I click Send.
6 Tap Adjust peak times to fit your schedule to set the days
and hours that make up your peak and off-peak times.
To disable all scheduled synchronization, set the values in the
Peak times box and the Off-peak times box to Manually.
Changing which information is synchronized
You can change the information types and the amount of
information to synchronize for each type either on your phone or
a computer. Follow the steps below to change synchronization
settings on your phone.
Before changing synchronization settings on your phone it must
be disconnected from the computer.
To change which information is synchronized
1 Tap Start > Programs > ActiveSync.
2 Tap Menu > Options.
3 Select the check box for any items you want to synchronize.
4 To change synchronization settings for an information type,
select it and tap Settings. This allows you to set the download
size limit, specify the time period of information to download
and more.
Use Windows Mobile Device Center
In Windows Mobile Device Center you can do the following:
• Access synchronization settings to view and change them
• Tag and transfer photos from your phone to the Photo Gallery
on your Windows Vista PC
• Synchronize music and video files using Windows Media®
Player. For more information, see Windows Media® Player
Mobile
• View documents and other files in your phone
See Windows Mobile Device Center Help for more information.
To access synchronization settings using Windows Vista
1 Click Start > All programs > Windows Mobile Device
Center on your Windows Vista computer.
2 Click Mobile Device Settings.
To tag and transfer photos from your phone
1 Click Start > All Programs > Windows Mobile Device
Center on your Windows Vista computer.
2 Click Pictures, Music and Video > _new pictures/video clips
are available for import. A wizard will guide you through the
process.
To synchronize music and video files using Windows Media
Player
1 Click Start > All Programs > Windows Mobile Device
Center on your Windows Vista computer.
2 Click Pictures, Music and Video > Add media to your device
from Windows Media Player. For more information, see
Windows Media® Player Mobile.
To view documents and files in your phone
1 Click Start > All Programs > Windows Mobile Device
Center on your Windows Vista computer.
2 Click File Management > Browse the content of your
device.
Organizing PIM
Personal Information Management (PIM) includes handling of
contacts, calendar, tasks and more.
Contacts
Contacts is your address book and information storage for the
people and businesses you communicate with. There are three
types of contacts that you can create on your phone:
• Microsoft® Office Outlook® contacts. Contacts that are
stored on your phone, which can be created on your phone
or synchronized with your computer or the Exchange Server.
For each contact you can store phone numbers, e-mail
addresses, instant messaging (IM) names, company and
home addresses and information such as job title, birthday,
and a lot more. You can also add a picture and assign a ring
tone to an Outlook contact.
• SIM contacts. Contacts that are stored on the SIM card. Only
the name and a phone number can be stored for each entry.
• Windows Live™ contacts. Contacts that you communicate
with using Windows Live™ Messenger or MSN. Just like
Outlook contacts, you can also enter complete information
for a Windows Live contact. For more information, see
Windows Live Messenger.
You can also add Windows Live™ contacts after you have set up
Windows Live™ on your phone.
Managing contacts
Your phone gives you several ways to store and manage phone
numbers and other information about your contacts:
• Use Contacts to create and save contacts on your phone
memory or your SIM card.
• Use SIM Manager to store and manage SIM contacts.
To add an Outlook contact
1 Tap Start > Contacts.
2 Tap New, select Outlook Contact and enter the contact
information.
3 In the File as field, choose how you want the contact name
to appear in the contact list.
4 To add a photo of the contact, tap Select a picture..., then
select the picture file or tap Camera to take a photo of the
contact. This photo appears on the Phone screen when you
receive a call from the contact.
5 To assign a ring tone to the contact, tap the Ring tone field,
scroll through the list of tones, then select a desired tone.
6 Finish by tapping OK.
If someone who is not in your list of contacts calls you, you can
create a contact from Call History by tapping and holding a phone
number and then tapping Save to Contact from the shortcut
menu.
