Using Google Mail™
Google Mail is Google’s web-based email service. Google Mail is configured when you first set up your
phone. Depending on your synchronisation settings, Google Mail on your phone is automatically
synchronised with your Google Mail account on the web. For more information about synchronisation,
see “Synchronising Google Applications™” on page 99.
To open Google Mail
Press HOME, then touch the Applications tab, and then touch Google Mail.
The Inbox conversations list (hereinafter referred to as Inbox) is your default Google Mail view. All your
received emails are delivered to your Inbox.
Tip If you rarely perform actions on batches of conversations (that is, multiple conversations that you
check in the left column), you can hide checkmarks in conversation lists by pressing MENU, touching
Settings, and unselecting Batch operations.
To refresh Google Mail
Press MENU and then touch Refresh to send or receive new emails and to synchronise your emails with
your Google Mail account on the web.
Create and send emails
To create and send an email
1 In the Inbox, press MENU and then touch Compose.
2 Enter the message recipient’s email address in the To field. If you are sending the email to several
recipients, separate the email addresses with a comma. You can add as many message recipients
as you want.
Note If you want to send a carbon copy (Cc) or a blind carbon copy (Bcc) of the email to other
recipients, press MENU and then touch Add Cc/Bcc.
3 Enter the email subject, then compose your email
TipIf you want to add a picture attachment, press MENU, touch Attach, and then touch the picture
you want to attach.
4 After composing your email, touch Send.
Note While composing the message, touch Save as draft to save it as a draft. To view your draft email
messages, in the Inbox, press MENU and then touch View labels > Drafts.
To add a signature to emails
You can add a signature to email messages that you send.
1 In the Inbox, press MENU and then touch Settings > Signature.
2 Enter your signature in the text box, then touch OK.
Tip You can create a signature consisting of multiple lines of text. At the end of each line of text,
touch on the onscreen keyboard to create another line.
To view your sent messages
In the Inbox, press MENU and then touch View labels > Sent.
Receive and read emails
Depending on your notification settings, the phone plays a ring tone, vibrates, or displays the email
message briefly in the status bar when you receive a new email. A new email message icon also
appears on the notifications area of the status bar to notify you of a new email.
Note For more information on email notification settings, refer to “Set Google Mail settings” on
page 57.
Google Mail groups messages with their responses. This conversation list continues to grow as new
replies arrive, so you can always see your messages in context. Conversations are also referred to as
message threads. A new message or a change to the subject of a current message will begin a new
thread.
To view emails
If the sender of a message is a friend who uses Google Talk, the friend’s status (available, busy, and so
on) is indicated by the coloured icon to the left of the friend’s name.
To search for email messages
You can search for a specific email message by sender, by subject, by label, and by using the
advanced search options described on the Google Mail web site. Your searches cover all the email in
your Google Mail account on the web, not just the email you have downloaded to your phone.
1 In the Inbox, press MENU and then touch Search.
2 Enter the search keyword in the box, then touch Search.
Reply to or forward emails
Do one of the following:
• Press HOME, then touch and hold the status
bar, and then slide down your finger on the
screen to open the Notifications panel.
Touch the new email to view it.
• While in the Inbox, touch the unread email
or the conversation with the unread email to
view it.
1 In the message thread, scroll down to the end
of the conversation.
2 Touch Reply, Reply to all, or Forward.
3 Do one of the following:
• If you selected Reply or Reply all, enter
your reply message.
• If you selected Forward, specify the
message recipients.
4 Touch Send.
Manage conversations and emails
Conversations
In the Inbox, touch and hold the conversation, then touch:
• Read to return to the message.
• Archive to archive the email message.
Tip To display your archived messages, in the Inbox, press MENU, then touch View labels > All
Mail.
• Mute to mute the entire conversation.
Tip If you're part of a long message conversation that isn't relevant, you can 'mute' the
conversation to keep all future additions out of your inbox.
• Mark read or Mark unread as desired. Unread messages or threads with unread messages
display in bold in the Inbox.
• Delete to delete the email message.
• Add star or Remove star to assign a star or remove the star on the conversation.
• Change labels to add or change the label of the conversation.
Note You cannot use the phone to create labels; do that on the Google Mail web site.
• Report spam to report the conversation as spam.
Email messages
In the message thread, navigate to the email header or message using the TRACKBALL, press MENU
and then touch:
• Archive to archive the email message.
Tip To display your archived messages, in the Inbox, press MENU, then touch View labels > All
Mail.
• Add star or Remove star to assign a star or remove the star on the conversation.
• Mark read or Mark unread as desired. Unread messages or threads with unread messages
display in bold in the Inbox.
• Change labels to add or change the label of the conversation.
Note You cannot use the phone to create labels.
• Delete to delete the email message.
• More >
• Back to Inbox to return to your inbox.
• Mute to mute the entire conversation. When you mute a message, new emails added to the
conversation will not go to your inbox anymore. The conversation remains archived.
• Report spam to report the email message as spam.
